Statement, Privacy Policy & Safeguarding

Statement

For the purpose of these documents, children under the age of 18 that use this service are referred to as ‘student’.

Please be aware that Scrub Mentors may forward on links to events or external advice that may be of interest to students for developing an understanding of their future careers. Advice given and third-party resources shared by Scrub Mentors are for interest only and students are ultimately responsible for sourcing accurate information regarding applying to their future university courses. Scrub Mentors are not run by any university body and do not guarantee admission to university. Anyone taking advice from Scrub mentors do so at their own risk. Scrub Mentors only provide advice for students and in no event shall we be liable for any claims, penalties, loss, damage or expenses, howsoever arising, out of or in connection with your use of the Website or email communications, including, without limitation, direct or indirect loss, consequential loss or damage, loss of profit or goodwill, loss of data, loss arising from use or inability to use the Website, loss arising from any errors or omissions in the Website as a result of a breach of contract, negligence, delict. Nothing in these Terms and Conditions shall exclude or limit our liability for death or personal injury caused by negligence or for any liability which cannot be excluded or limited under applicable law.

Scrub Mentors aim to respect your privacy regarding any information that may be collected across www.scrubmentors.com. This privacy policy will explain how Scrub Mentors use personal data.

What data do we collect?

Scrub Mentors collect the following data:

Personal identification information (consisting of name, email address, school year and county) - this is to ensure that relevant events and information can be forwarded to you
Career prospects (course wanting to study and topics of interest)

How do we collect your data?

You directly provide Scrub Mentors with the data that we collect. We collect data and process data when you:

Sign up to Scrub Mentors by providing your details
Use or view our website via your browser’s cookies

How will we use your data?

Scrub Mentors collect your data so that we can provide you with topics or information about future events/resources that are relevant to you to support you in applying to university and to evaluate the marketing efforts of Scrub Mentors.

How do we store your data?

Scrub Mentors store your data on a secure database with access only made available to Scrub Mentors founders, Remi Onabolu and Nisha Bhanu. Scrub Mentors will retain your personal information until you either ask to unsubscribe from the programme or start university as our service will no longer be required.

What are your data protection rights?

Scrub Mentors are fully aware of all of your data protection rights. Every use is entitled to the following:

The right to access – You have the right to request Scrub Mentors for a copy of your personal data.

The right to rectification – You have the right to request that Scrub Mentors correct any information you believe is inaccurate. You also have the right to request Scrub Mentors to complete information you believe is incomplete.

The right to erasure – You have the right to request that Scrub Mentors erase your personal data

What are cookies?

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our webpage, we may collect information from you through cookies or similar technology. You can choose to opt in or out of cookies. For further information, visit https://www.allaboutcookies.org/

How do we use cookies?

Scrub Mentors use cookies in order to improve your experience on our website i.e. understanding how you use our website

How to manage cookies

You can set your browser not to accept cookies. https://www.allaboutcookies.org/ can give you further information on how to remove this from your browser.

How to contact us

If you have questions about Scrub Mentor’s privacy policy, the data we may hold on you or if you would like to exercise one of your data protection rights, please contact us.

Email: scrubmentors@gmail.com

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk

Last updated: May 21 2023

Safeguarding for students online

Purpose

The purpose of this policy statement is to: protect children and young people who receive services from Scrub Mentors so that they are protected from harm. This also aims to provide volunteers, as well as children and young people and their families, with the overarching principles that guide our approach to child protection. This policy applies to anyone working on behalf of Scrub Mentors.

Legal framework

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation is available from https://learning.nspcc.org.uk/child-protection-system/england

We believe that:

Children and young people should never experience abuse of any kind
We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them.

We recognise that:

The welfare of children is paramount in all the work we do and in all the decisions we take all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
Some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues
Working in partnership with children, young people, their parents, carers and other agencies are essential in promoting young people’s welfare.

We will seek to keep children and young people safe by:

Valuing, listening to and respecting them
Making sure that children, young people and their families know where to go for help if they have a concern
Building a safeguarding culture where staff and volunteers, children, young people and their families, treat each other with respect and are comfortable about sharing concerns
Any concerns regarding child safety may have to be disclosed to the appropriate authorities i.e. the NSPCC for further advice

Responsibility

This code of conduct outlines the behaviour that we expect from those providing talks, newsletters and presentations from Scrub Mentors to young people. It aims to protect young people from abuse and reduce the possibility of unfounded allegation being made.

When working with young people we understand that we are acting in a position of trust. As we may be seen as a role model, we strive to act appropriately and therefore should:

Prioritise their welfare
Stay within the law at all times
Model good behaviour for young people to follow
Report suspicions/allegations of abuse

Unacceptable behaviour

When working with the students, the following actions are not permitted:

Engaging in behaviour that is in any way abusive
Act in a way that can be perceived as threatening or intrusive
Patronise or belittle students
Make sarcastic, insensitive, derogatory or sexually suggestive comments or gestures in front of students

Rights of young people

We aim to ensure that the rights of all students are equally met for each individual. This includes:

Listening to and respecting young people at all times
Valuing and taking student’s contributions and ideas seriously
Treating young people fairly and without prejudice or discrimination
Respecting difference challenge and discrimination and prejudice

Please note that Remi has a clear DBS Certificate. Last updated 2023

NSPCC Helpline 0808 800 5000